Meetings that follow the rules, votes that count
PingHOA tells you when notice must go out for your state, runs ballots and elections online, tracks quorum and drafts the minutes from your notes.
- State notice windows
- Online ballots, proxies and quorum
- Minutes drafted from notes
Every feature is in every plan. $0 today; cancel any time during the trial.
- Send noticeAnnual meetingJan 12 · notice window Nov 13 to Jan 2
- Quorum metBoard election, 2 seats38 of 64 voted · quorum 25%
- OpenPickleball court ballotCloses Dec 3
- Needs approvalOctober board meetingMinutes drafted
What you get
Notice windows
See the exact dates notice must be sent for your state, with the statute cited.
Online ballots
Elections and yes/no questions online, with paper ballots and proxies where allowed.
Quorum tracking
Watch participation reach quorum in real time.
Minutes from notes
Paste your notes and get formal minutes to edit and approve.
Agendas and packets
Agenda and board packet ready to share before the meeting.
Kept forever
Approved minutes and results stay in the association's records.
How it works
- 01SchedulePick the date; PingHOA shows the notice window.
- 02Notify and voteSend notices and open ballots online and on paper.
- 03RecordDraft minutes from notes and keep the results.
Questions
Can owners vote on paper too?
Yes. Paper ballots can be recorded alongside online votes.
Are proxies supported?
Yes, where your state and documents allow them.
Are the minutes final?
No. They're a draft until the board approves them.
Let the paperwork run itself.
Free for 30 days. PingHOA sends the reminders, notices and receipts; your board just approves.
$0 today · Cancel before day 30 and pay nothing · Your data stays yours