Collect dues
Bills, autopay, reminders and late fees that follow your policy and your state's rules. Bank payments free for owners on most plans.
NEW Answers from your CC&Rs, with the page numberRun your HOA in
Run your HOA in
two hours a month.
PingHOA writes the reminders, violation letters and meeting notices, tracks every dollar and deadline, and answers owners from your own documents. Your board just reviews and approves.
- From $29/mo, AI included
- 30-day free trial
- We move your data for free
- No card needed
State rules built in: TX, FL, CA, AZ, NC, GA, CO, VA Money goes straight to your HOA's bank
Your HOA lives in a spreadsheet, a Gmail inbox, a payment app and a binder. Bring it home.
Today
Dues tracked in a spreadsheet only the treasurer understands
Payments by check, payment apps and “I'll pay you at the pool”
Violation letters copied from last year's Word file
The binder leaves when the president moves away
With PingHOA
Owners pay online or by check; balances update themselves
Letters cite the right rule and follow your state's deadlines
Ask “can they do that?” and get the answer with the page number
Every record stays with the association, board after board
Everything a volunteer board does
Four jobs, one place. Every feature in every paid plan.
Know your rules
Upload your CC&Rs once. Board and owners get answers that quote the exact section and page.
Keep the books
Operating and reserve money kept separate, transactions sorted for you, budgets and a one-click board packet.
Stay compliant
Notice periods, hearing rights, records-request clocks and filing dates for your state, on one calendar.
Also included:Violations with photosCertified-mail noticesArchitectural requests & committee votesOnline voting, proxies & quorumMeeting minutes from your notesEmail, text & printed lettersOwner portalPayment plansResale / estoppel certificatesRecords requests with deadlinesInsurance & vendor COI trackingReserve planning1099 trackingBoard handoff summaryFull data export
Who it's for
Built for the people who actually run the community
Self-managed HOAs
Volunteer boards of single-family communities, from a handful of homes to several hundred.
Condo & townhome associations
Shared buildings, reserves and insurance, with owner-friendly notices and records.
Property owners associations
Lots, roads and amenities: dues, architectural requests and rules in one place.
Property managers
Run several associations from one login with a Portfolio view, at a flat per-home price.
Homeowners get a simple portal too: pay dues, see statements, ask the board, vote and read the documents. Find your community →
PingHOA prepares the work. Your board makes the call.
- 01It noticesA payment is late, a deadline is coming, an owner asked a question, a photo was logged on a walk.
- 02It draftsThe letter, reminder, notice or answer, with the rule it relies on and your state's timing.
- 03You approveOne click to send, or edit first. Everything is logged for the next board.
Nothing goes to owners without a board member's approval. Answers about the law are information, not legal advice.
Money, security & your data
We're just the software. The money and the records stay with the association.
Dues go straight to the association
Owners pay into the association's own Stripe account, paid out to its bank. PingHOA never holds, receives or moves association funds.
Two-step sign-in for money roles
Anyone who can see payments or export data signs in with a code from their phone. Sessions can be signed out everywhere.
Your data, always yours
One-click export of everything (records, ledgers, letters, original documents) and complete deletion if you leave.
Letters in your name
Every notice is signed by a board member and sent in the association's name. AI drafts are labeled and never sent without approval.
PricingOne flat price.
One flat price.
AI included.
Priced by community size, never per feature. No setup fees, no contracts, no surprise add-ons. Cancel any time and take your data with you.
- Every feature on every plan
- AI included, never an add-on
- Unlimited board members & owners
- Email, texts & owner portal
- Free data import
- Real people answer support
Money goes straight to your HOA's bank Export everything, any time 30-day free trial
homes
Plan for 51–100 homes
$66/month
Billed $790 once a year. Save $158/yr.
- AI included — never an add-on
- Bank payments free for owners
- Every feature · unlimited users
Market leader $109 · $164 with AIYou keep ~$1,170/yr
Start your 30-day free trialNo card needed · See every fee
Switch in a weekend. We do the heavy lifting.
- 1. Send us what you haveSpreadsheets, an export from your old software, scans of your CC&Rs. Any format.
- 2. We set it upHomes, owners, opening balances and documents, checked by a person, free.
- 3. Owners get invitedBy email, and by printed letter for neighbors who prefer paper.
Questions boards ask us
Is this only for HOAs without a management company?
It's built for volunteer boards that run things themselves, from a handful of homes to several hundred. Property managers can run several associations from one login with the Portfolio view.
Does the money go through you?
No. Owner payments go straight to the association's own Stripe account and then to the association's bank. PingHOA never holds, receives or moves association funds, and never pays vendors.
Can the AI send letters on its own?
No. It drafts; a board member approves. You can edit anything before it goes out, every letter is signed by a board member in the association's name, and everything is logged.
What if our CC&Rs are old PDFs?
That's normal. Upload them as they are, including amendments. Every answer cites the document, section and page it came from, or says it couldn't find one.
Do owners have to pay online?
No. Checks, money orders and cash are recorded in seconds, and owners without email, or who prefer paper, get printed letters.
What happens when our board changes?
The account belongs to the association, not a person. New board members get a handoff summary of money, open items and deadlines.
Can we leave and take our data?
Yes. Export everything any time in one ZIP: homes, owners, ledgers, transactions, letters, minutes and the original documents. You can also delete the association's data completely.
Is PingHOA a management company or a law firm?
No. PingHOA is software. The board makes the decisions; templates, state-rule summaries and AI drafts are starting points, not legal advice.
Give your board its evenings back.
Set up in 15 minutes. Free for 30 days. Everything stays with the association when the board changes.