Every invoice approved, nothing forgotten
Upload a vendor's invoice and PingHOA reads the amount, due date and vendor. The board approves, the treasurer pays from the association's bank, and it's all on record.
- Invoices read for you
- Board approvals on record
- Due dates you won't miss
Every feature is in every plan. $0 today; cancel any time during the trial.
- ApprovedGreenLeaf Landscaping$1,240.00 · due Dec 3
- Needs 1 approvalAqua Pool Service$1,180.00 · due Dec 1
- ApprovedAce Gate Co$480.00 · due Nov 30
- PaidHill Country CPA$650.00 · paid Nov 2
What you get
Invoice reading
Upload a PDF or photo; the vendor, amount and dates are filled in for you to check.
Board approvals
Set how many approvals a bill needs. Each approval is recorded with who and when.
Due dates
See what's due this week and what's overdue at a glance.
Invoice on file
The original invoice stays attached to the bill for audits and the next board.
1099 tracking
Mark vendors who need a 1099 and see their yearly totals.
We never pay vendors
The treasurer pays from the association's own bank; PingHOA only records it.
How it works
- 01Upload the invoicePDF or a phone photo. The details are read for you.
- 02Board approvesApprovers get a notice and approve in one click.
- 03Mark it paidAfter paying from the association's bank, mark it paid. The books update.
Questions
Does PingHOA pay our vendors?
No. PingHOA never moves money. The association pays vendors from its own bank and records it here.
What if the invoice reading gets something wrong?
Everything is a draft until a person checks it and presses Save.
Can we require two approvals?
Yes. Choose the number of approvals bills need.
Let the paperwork run itself.
Free for 30 days. PingHOA sends the reminders, notices and receipts; your board just approves.
$0 today · Cancel before day 30 and pay nothing · Your data stays yours